National Program Associate

About Advance Native Political Leadership Action Fund

Advance Native Political Leadership Action Fund (Advance) was founded to address the historical traumas, present realities, and future prospects of Native peoples in the United States. Advance is the only national Native American-led organization working to address the vast disparity and unique barriers that exist for Indigenous people in U.S. politics. We are focused on increasing the visibility and representation of Native Americans, especially Indigenous women, in elected offices at all levels by recruiting and training emerging candidates and leaders, and building and connecting national and state-based networks for political organizing. By expanding Native representation in elected office, we actively shape a future where our government is truly reflective of all our communities. Native peoples are ready to serve in leadership with talents rooted in values that make our ancestors proud.

About the Role

Advance Native Political Leadership Action Fund is looking for a National Program Associate to join our growing team. The National Program Associate will provide administrative and operations support of the Native Leadership Institute and growing national and state-based networks of elected and appointed leaders. The successful candidate will have strong communication skills, keeping the team connected and informed, strong attention to detail to balance multiple priorities and deliverables, and the ability to work collaboratively across programs and initiatives for Advance.

Administrative Support (50%)

  • Support Native Leadership Institute in-person, virtual, and hybrid events through analyzing local hotels, restaurants, activities, and supporting vendors, sourcing quotes, managing vendor communication, and packaging recommendations in service of the Advance team and partner organizations;
  • Support the expense collection, management, and submission process by developing appropriate systems, collecting relevant receipts, and tracking expenses for the department;
  • Lead outreach and follow up to speakers and vendors for payment information (invoices, w9s, ACH forms, signed contracts);
  • Lead outreach and follow up for guest speakers during NLI events, panel discussions, graduation keynotes, and online webinars, where needed;
  • Support travel coordination and booking for internal program team, trainers, participants, and partners;
  • Monitor public-facing email inboxes and route to appropriate staff member(s);
  • Draft, propose, and maintain program policy and procedure documents, including the program operations manual and Native Leadership Institute policies;
  • Manage Salesforce and EveryAction data for the department, ensuring updates, notes, and contact records stay up-to-date for both strategic partnerships and Native Leadership Institute program applicants and participants;
  • Maintain and grow library of resources for online resource hub in support of Native Leadership Institute training programs;
  • Provide editing support, manage revisions, reference checks, fact checking, and updates in service of training workbook, research reports, presentations, and other public facing materials;
  • Provide notetaking for organizational gatherings, retreats, and planning meetings, in addition to select partner and participant conversations;
  • Provide project management support, in coordination with the National Program Director, for department-wide and Native Leadership Institute initiatives and goals.

Strategic Recruitment (20%)

  • Manage outreach, follow up, and scheduling of participant interviews for NLI interview team and partners;
  • Lead participant communication in the build up to major department events and training, including acceptance letters and outreach, important logistical information, evaluations, collecting biographies and headshots for class profiles, and other items as they arise;
  • Support office research for alumni 1:1s as needed;
  • Manage youth engagement program: researching partners, developing pitch decks and resources, and leading outreach to youth groups and Tribal colleges and universities to build an applicant pool for pilot Campaign Staff program under the Native Leadership Institute;
  • Lead nomination project, soliciting partners and networks for program applicants;
  • Maintain a list of recruitment and referral partnerships, developing necessary outreach materials and maintaining active communication in coordination with the National Program Director.

Supporting Strategic Partnerships & Initiatives (20%)

  • Provide outreach, scheduling support, and state tour planning for target strategic partnerships, under direction of National Program Director;
  • Administer Bounceback Fund, a post-election engagement for endorsed candidates who have lost their races, under direction of Research & Data Manager
  • Manage post-election outreach to pool of candidates running for office, connecting to appropriate resources and programs.

Other duties as assigned (10%)

To be successful in this role you should have the following experience

  • Two-year College Degree or equivalent 2+ years of experience in a related field including in an administrative support, research, or programmatic role.
  • Experience developing and maintaining organized, comprehensive, and detailed research in google sheets;
  • Attention to detail is a must – this isn’t just a line, this is critical to success in the role.
  • Demonstrated ability to organize personal task lists, maintain thorough notes and action items, manage your time, self-establish deadlines and communicate resources needed effectively.
  • Excellent written and verbal communication skills, both in professional communications and communicating research findings.
  • Demonstrated ability to achieve results; self-starter who thinks strategically, proactively and creatively.
  • Demonstrated willingness to be a team player with experience working in fast-paced, evolving environments that require lots of collaboration, transparency, and an all hands on deck approach.
  • Ability to juggle multiple projects and cross-department work simultaneously.

We hope you bring one or more of these skills

  • Experience working on political campaigns or with candidates directly or through project based work.
  • Cultural Competence: Demonstrated awareness of one’s own cultural identity, respect for differences, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture.
  • Comfort working remotely, experience collaborating with teams / staff remotely – being responsible for managing your own time and communicating effectively.
  • Experience or exposure to specific tools: wordpress, salesforce, google suite, and task management software (e.g. Monday, Asana, EveryAction)

Working at Advance

This position is salaried within a range of $65,000 - $75,000 and comes with a generous package of comprehensive benefits. Including but not limited to:

  • Comprehensive medical, dental & vision
  • Flexible spending account for medical and dependent care
  • Retirement Plan (401k, IRA) – we offer a max 5% match on 401K contributions if you save at least 6% per pay period.
  • Generous paid time off package (Vacation, Sick, & Public Holidays) and additional all-staff “rest days” (Spring & Fall Break, Extended Winter Break)
  • “Summer Fridays” – a 4-day workweek from early June to late August
  • $1,500 per year for professional development training and/ or coaching
  • Additional benefits including working from home, including compensation towards cell phone, Internet and other necessary equipment

This is a remote position and requires consistent phone and internet access at your home office location. This position may require up to 20% travel. We are not offering U.S. visa sponsorship for this role.

How to Apply

Applications will be accepted on a rolling basis through February 28th, 2024.

Please submit your resume, a cover letter, and answer the following questions: (You can insert your responses in the text boxes provided in the application form. Keep responses to each question no more than three paragraphs.)

  1. Based on your knowledge of the historic and current barriers to Native political representation and power and your existing knowledge of Advance, what would you identify as the top three barriers existing for Indigenous people in U.S. politics? There is no right or wrong answer, this is just in your opinion.
  2. Can you give an example of a time when you built a program, project, or event to fruition, from conception to execution? What were some of the successes and lessons learned?
  3. How do you keep yourself organized when you have multiple moving pieces on your plate? Any systems, strategies, or approaches you use? How do you keep stakeholders informed and involved?

Interview Process

Qualified candidates will participate in a series of interviews. There will be three to four 1-hour interviews, and one 1-hour exercise over the course of six weeks.

Advance Native Political Leadership Action Fund is an equal opportunity employer. This means that we don't discriminate against people because of their race, ethnicity, sex, age, religion, national origin, marital status, pregnancy, personal appearance, veteran status, disability, sexual orientation, gender identity or expression, family responsibilities, or political affiliation.